New Proposal Deadline Policy!!!


Research management has changed the internal deadline policy for all submissions that require institutional signature (this includes NIH, Foundations, NSF, DOD, DOE etc.) follows:

  • Initial review of application:  8 business days before grant deadline

  • Final Science Components:  3 business days before grant deadline

  • There will be NO exceptions!

In order for the Grant Team to adhere to these deadlines Martinos Center policy will be the following:

  • Complete Request Form/Mandatory questionnaire:  6 weeks before grant deadline

  • Administrative documents due:  20 business days before grant deadline

  • Final Science Components:  4 business days before grant deadline


  • A calculator tool has been added to the Grants page for each mechanism. Once the due date is added, it will automatically calculate the dates that documents need to be send to Admin Grant person. If the calculated dates are not followed, the Grant Team will not be able to accommodate your request. We need ample time to meet the RM 8 days deadline for the initial review. 

  • Checklist: The Research Management (RM) has changed the definition of Administrative documents. The Checklist has been updated to reflect these changes.

If you are unable to meet the deadline you will need to request permission to submit a proposal after the 8 day Administrative Components or 3 days Final (Science) Components deadline. Late Approval Form.    This form must be completed by the Principal Investigator (PI) and sent to the Hospital SVP, copying the Department Chief. It must be sent as an attachment from the Principal Investigator’s email.  Late requests not following this process will not be accepted.

Thank you for adhering to these Updates.

Steps to Follow:

  1. Submit the Request Form

  2. Submit the Mandatory Questionnaire

  3. Download the Calendar Tool to determine the Due Date for your submission

  4. Download the appropriate checklist for your application (links provided below)

  5. Once all of these steps have been completed the Senior Grant Administrator (Mary Roy) will assign your application to one of the Grant Administrators and they will become your point of contact, providing step by step instructions to get through the Grant Application Process

  6. Once all of your Admin Documents have been reviewed by your grant administrator, he/she will process the ASSIST record and route to Research Management through the internal routing system (Insight) for review by our signing official. 

This process usually takes a few days to review and process the ASSIST record
Routing to Research Management
Research Management will come back with comments/corrections etc.
Science should be completed 7 Business days before the actual due date so that the application can be submitted on time