GRANT NEWSROOM

Resources for NIH common forms implementation 
Starting Jan. 25, 2026, NIH will require investigators to generate the Biographical Sketch through NEW SciENcv.

Science Experts Network Curriculum Vitae (SciENcv) system.
 
MGB Postdoctoral Salary Update, Full PGY Levels 2025

In response to unanticipated changes in the NIH NRSA salary scale (now and in coming years), MGB will be modifying our approach to the postdoc salary scale which will go into effect on October 1st, 2025_ Follow the MGB PGY Scale level.

 
NIH will start counting applications for each PI as not to exceed the SIX Applications cap.
  1.  Applications are counted based on the CALENDAR YEAR of the advisory council review date, not the submission date.
  2. Learn more: FAQs: (NOT-OD-25-132). https://grants.nih.gov/grants/guide/notice-files/NOT-OD-25-132.html.

 

MGB Guidelines:
  • PIs must track their application counts
  • MPI Coordination: Contact PIs should coordinate with their colleagues who will be listed as MPIs on their grants to ensure no one exceeds the limit.
  • MGB Limitation: MGB cannot track applications submitted by other institutions listing MGB faculty as PI or MPI.

 

NEW DHHS
  • Negotiated Rate Agreement dated 11/13/2024. The new Onsite Rate is 65%. Rates have been changed in Insight and in the FY25 Budget Templates
  • NEW_ Fringe Rate_FY26. (Fringe is now 33% for Professional and Non-Professional staff until 9/30/2025, then 33% Professional/34% Non-Professional thereafter).

 

  • Budget Template Dated FY26- 12/06/2025. Please DOWNLOAD the LATEST version from the Grant website.
  •  Budget Justification _Data Management and Sharing Cost (DMSC)
  • A DESCRIPTION of what must be included in the DMS plan, DMSP should be Listed under other expenses in the budget justification.
  • JUSTIFIE the DMS Cost regardless of whether the cost is A justification is needed as to why the DMS do not have any costs. 
 
NEW Requirement by Radiology Department:

Please provide ALL-Performance Sites of where the work will be done for your project, especially if you have more than one location. 

  1. Building
  2. Floor
  3. Lab Name
  4. % of time in each location, if there is more than 1 location   
 
Human Study Records
  1. DO NOT include LINKS_URLs in the attachments.
  2. All attachment MUST be saved as PDF format before uploading.
  3. USING SHORT NAMES brings consistency to your submission.
                                                                                                               
Update to Proposal Deadline Policy:
Research management has changed the internal deadline policy for all submissions that require institutional signature (this includes NIH, Foundations, NSF, DOD, DOE etc.) follows:
  • Initial review of application:  8 business days before grant deadline
  • Final Science Components:  3 business days before grant deadline There will be NO exceptions!
  • In order for the Grant Team to adhere to these deadlines Martinos Center policy will be the following:
  • Complete Request Form/Mandatory questionnaire:  6 weeks before grant deadline
  • Administrative documents due:  20 business days before grant deadline
  • Final Science Components:  4 business days before grant deadline
 
Calculators
  • Calculators: An Excel spreadsheet that calculates the internal due dates for any deadline, including weekend and Federal holidays has been updated to the Grants page for each mechanism.
  • Once the due date is added, it will automatically calculate the dates that documents need to be sent to Admin Grant person. If the calculated dates are not followed, the Grant Team will not be able to accommodate your request. We need ample time to meet the Research Management (RM) 8 day deadline for the initial review.
 
Changes to Current Proposal Deadline Policy

Please see the following changes to the Late Exception Approvals under the Proposal Deadline Policy:

  1. Late exception approvals for the Administrative (8 Day) Deadline expire after 48 hours.
  2. Late exception approvals the day before the Deadline Date require the proposal to be completed and submitted to RM at the time of the approval.
  3. Late exception approvals for the Final (3 Day Science) Deadline will no longer be granted on the Sponsor Deadline Date.
  4. If you are unable to meet the 8-day deadline policy, please contact your Grant Administrator for assistance with this process.
          Late  Approval Form.     
Thank you for adhering to these Updates.