Shared Instrumentation Grant Checklist


All sections must be completed prior to initiation of your application. Thank you!

S10 Administrative & Science Checklist



Step 1. ECOR will send out an email to the Research Community for NIH Instrumentation Grant Program 2-3 months before the due date. This will have instructions for preapplications that will need to be submitted through the ECOR portal.

Step 2. Pre-application must be submitted to ECOR prior to start of NIH Application.

Step 3. Please complete the request form on the Martinos Grants page to alert the team that you will be submitting an S10 – you will be contacted to start the process.

Below is a list with the Administrative pieces with a link to samples to help you collect the necessary pieces that your grant administrator will need to your administrator to begin the application.


Project Summary/Abstract

(30 lines of text maximum)

Describe concisely the research design and methods for achieving the stated goals. This section should be informative to other persons working in the same or related fields and insofar as possible understandable to a scientifically or technically literate reader. Avoid describing past accomplishments and the use of the first person. Finally, please make every effort to be succinct.

Project Narrative

(2-3 sentences maximum)

What are the major goals for the project?

Describe the relevance of this research to public health. In this section, be succinct and use plain language that can be understood by a general, lay audience.

Bibliography/Literature & References Cited

(Not included in page limitations)

Provide a bibliography of any references cited in the Project Narrative. Each reference must include the names of all authors (in the same sequence in which they appear in the publication), the article and journal title, book title, volume number, page numbers, and year of publication. Include only bibliographic citations.

Applicants should be especially careful to follow scholarly practices in providing citations for source materials relied upon when preparing any section of the application.

List only publications that demonstrate the researchers’ expertise in operation and usage of the requested instrument or are relevant to research projects, which will be supported by the instrument. References of the Research Projects Section may appear in this section or may be listed at the end of individual research subsections.

Equipment and Quote

Provide details of budget with breakdown of main instrument, accessories including tax and import duties. Vendor Quote (with discounts if applicable) required Single PDF attachment with equipment description (need is included in the Justification of Need) (download template) (broken link – please send us the document so we can upload it)


Instrumentation Plan Introduction (if resubmission)

Name “Instrumentation Plan” as one single PDF with the following headers:

1. Introduction (3 pages) Only needed if this is a resubmission

2. Justification of Need (9 pages) (download example)

3. Technical Expertise (3 pages) (download example)

4. Research Projects (30 pages) (4 pages per each user Major or pages or fewer are strongly recommended) (download example)

5. Summary Tables (6 pages) (Include chart of Project #, Project Title, Investigator, Grant Number, & User Type, % of AUT) (download template)

6. Scientific Advisory Committee Table

7. Management Plan (6 pages) (download example)

8. Institutional Commitment (3 pages) (download example)

9. Overall Benefit (3 pages) (download example)


Bio Sketches

Bio Sketches need to be requested by PD/PI for the following:

  • Major users
  • Minor users
  • Technician

Download an example under “Helpful Grants Links” in the sidebar.


Other Support

For PI only, Admin Team will update OS


Other Attachments

Letters of Support (LOS) and S10 Awards Table

Institutional Support: Letter from Dr. Orf and ECOR will be provided by ECOR Department. No need to Draft this letter.

Departmental letters (Letters from Dr. Brink and/or Dr. Rosen) Not included in page limitations, combined single PDF – Please draft letter from sample and send to administrator assisting you with your proposal to obtain signatures

Other Standard Letters of Support

S10 Awards Table (ECOR will supply) and will be attached at the end of LOS